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Publish Form

Only after a designed form is published as an official release version can other users submit data using it. The published version becomes an immutable snapshot, ensuring the consistency of data collection.

How to Publish​

  1. Navigate to the Tools -> Form -> Release Form Design interface.
  2. The grid on the left will only display forms in the Draft status.
  3. Single Selection: You can only select 1 design draft to publish at a time.
  4. Locate the design version you want to release, and click the prominent Immediate Release button on the right.
  5. Security Validation & Overwrite Mechanism:
    • For a first-time publish of a form, the system simply asks for your confirmation.
    • If the design already has a previously published version that is still Active, the system will show an advanced warning. This is governed by the "Unique Active Principle". If you allow the overwrite, the entry status of the old version will be silently changed to Disabled, and this newly published snapshot will become the sole Active release.

Released Form Library (Lifecycle Control Panel)​

  • You can browse all historical release snapshots in the Tools -> Form -> Released Form Design View module.
  • Here, you will see exactly how each version of the form looked when it was snapshotted. It serves as the data contract origin for all workflow bindings.
Core Rule

The snapshot of a published form is absolutely uneditable. For any structural changes, return to the draft design page, make your updates, and then perform "Immediate Release" to supersede the old version.

Manually Adjusting Form Release Status​

Thanks to complete lifecycle management, when you select a historical FormRelease snapshot, you can manually adjust its status via the right sidebar Status editor:

  • Disable: Block this release from being used to initiate any new business processes.
  • Enable (Resume): Forcefully revive an old snapshot. To maintain the unique constraint, the system will automatically kick the currently Active newer version offline, essentially performing a rollback of the business form.