User
A "user" is an account registered in the software and includes username, password, and associations with employee records and roles. The system uses an internal ID to uniquely identify users; usernames may be duplicated but internal IDs are unique.
Account deletion
Warning: Deleting a user is irreversible. Prefer disabling accounts when a user no longer needs access.
Account deletion removes the account record but does not automatically remove associated business data. After deletion, some operations tied to the deleted account may no longer be possible.
Recommended process:
- Export related data (approvals, task assignments) before deletion.
- Perform deletion during a maintenance window and ensure a recent backup is available for rollback.
Role impact
Deleting or modifying a role immediately affects permissions for users assigned to that role. To temporarily restrict access, consider modifying role permissions or creating a restricted role and moving users there rather than deleting the role.
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